Evans Hall Room Reservation

Welcome to the Math Department's room reservation system for departmental spaces in Evans Hall! Please note that departmental spaces may only be reserved by faculty, students, and staff affiliated with the Department of Mathematics.
Math department faculty, staff, students (grad students and majors), and affiliates (i.e. Visiting faculty, Postdocs, Lecturers, etc.) are welcome to reserve department space for math department related activities.
During the first three weeks of each semester as well as R&R week and Finals week, access to departmental spaces will be extremely limited. All requests for use of spaces during this period (either one-time or semester long) will only be granted on an exception basis and must be requested by contacting rooms [at] math [dot] berkeley [dot] eduAfter the three weeks have passed, math department faculty, staff, students, and affiliates, can begin using the self-service function to reserve space.
The department will work to accommodate all room reservations but reserves the right to cancel or reschedule events in departmental spaces and will work with the requestor accordingly.
For questions or assistance reserving departmental spaces, please contact rooms [at] math [dot] berkeley [dot] edu.

 

Menu

  • Guidelines

    Events held in departmental spaces are self-service. Users are responsible for set-up, clean-up, operating AV equipment, and ensuring that room use policies are adhered to by all attendees. You must account for the time to transition in your reservation. Furniture must be returned to the original set up. Please do not remove any furniture from any of the rooms. No food or drinks allowed.

  • Reservations

  • Forms

  • Whiteboard maintenance


    Please clean boards before you leave
  • Contact us

 

Room Use Guidelines

Approval to use departmental spaces is contingent upon your agreement to adhere to the following policies:

  • Please bring your own chalk, erasers, or markers.
  • Chalk, whiteboard markers and erasers can be obtained from 970 Evans.
  • Do not exceed the approved occupancy for the room, at any time.
  • At the conclusion of your reservation time you must: remove all trash, recycling, and compost from the room and clean boards. If you would like to wipe down surfaces prior to or after you are done using the rooms there are wipes located in 744, 838, 958 and 1002. Please make sure to close the cap to the wipes when done.
  • Food is not permitted.
  • After use, return all furniture to the default setup (chairs placed around the table, etc.)
  • Do not remove furniture from the room(s).
  • If you bring chairs into the room(s), please be sure to remove the chairs after you use the space.
  • Notify the Office Administrator (rooms [at] math [dot] berkeley [dot] edu) if the room is not clean when you arrive to use the space.
  • When exiting the room after your reservation, please make sure the doors are locked and the windows are closed.
  • Users must adhere at all times to campus Rules of Conduct.
  • Additional Guidance regarding use of Departmental Spaces during COVID19
    • The reservation host and all room guests must follow current campus policies regarding face-coverings and display signage about the rules.
    • Additionally, the reservation host and all room guests must follow applicable guidance regarding meetings/events and returing to campus during the COVID-19 pandemic.

 

Room instructions, features & calendar

Reservations Instructions

To reserve any available space (with the exception of 1015 Evans), please follow these instructions:

  • Review the "Room Use Guidelines"
  • Review the "Room Descriptions and Reservations" section to determine which room will be adequate for your space needs.  Please note, for additional details on each of the spaces, you can click on the room number for the desired space(s);
  • Once you determine which room(s) you wish to reserve, click on the "click and reserve" link for a calendar of availability.
  • Once redirected to the bConnected calendar listing page, to reserve the space, click on the room number and time slot you wish to reserve (note, if the room is not listed during your preferred time slot, this means it has been reserved by another party and is not available;
  • When reserving the space, be sure to enter the name of your event in the section "What";
  • Click "save" to reserve the space.  
  • Once the request has been submitted, you will receive a confirmation email in your @berkeley.edu email address as a record of your reservation.
  • Additionally, you can make changes to the reservation, including inviting participants, adding zoom information, or canceling the room reservation, through your personal bCal account by clicking on the event which will now show up on your bCal.

As a reminder, users are responsible for set-up, clean-up, operating AV equipment, and ensuring that room use policies are adhered to by all attendees. You must account for this time in your reservation.  For support or to answer any questions about room reservations, please email: rooms [at] math [dot] berkeley [dot] edu

 

Features & Calendar

 

General description for reservation rooms.
  Room number
(click to
display features)
Capacity Chair count Board type Projector Speakers Video connections Room calendar
availability
Events Evans-1015 170 66 glassboards yes yes HDMI/VGA check calendar
availability
Classroom Evans-891 24 24 chalkboards yes no VGA  
Evans-939 38 38 chalkboards yes no HDMI/VGA  
Evans-732 27 28 whiteboards yes no HDMI/VGA  
Evans-736 30 31 chalkboards yes no VGA  
Evans-740 40 40 chalkboards yes no VGA  
Evans-748 35 30 glassboards yes no HDMI/VGA click & reserve
Conference Evans-730 10 10 chalkboards no no none  
Evans-762 12 12 whiteboards
&
chalkboards
yes no VGA  
Evans-947 5 5 whiteboard
&
chalkboards
no no none  
Evans-959 12 14 whiteboards no no none  
Evans-961 12 14 whiteboards no no none click & reserve
Before exiting the room ensure the accurate number of chairs are in the room, and boards, tables and floor are clean.

 

Reservations forms

 

Only available for department affiliated personnel

Reservations for non department affiliated personnel not available at this time.

 

 

Whiteboard surface care & maintenance

  • Use only dry erase markers meant for use with whiteboards.
  • Always allow the dry erase marker to dry thoroughly before erasing.
  • Always use a dry erase eraser or soft cloth to remove the marker.
  • All marks must be removed using liquid dry erase whiteboard cleaners. Never use liquid whiteboard cleaners to remove wet marker ink.
  • If whiteboard cleaner is not available, use a mild soap and water. Rinse with clean water and wipe with a soft dry cloth.

Caution:

  • Do not use strong solvents or cleaners on the marker board.
  • Do not use cleaners with abrasives.
  • Do not remove dry erase markers with wet towellettes such as “Erasettes”.
  • Do not remove dry erase marks directly with liquid dry erase whiteboard cleaner containing 70% Isopropyl Alcohol or higher.
  • Manufacturer recommends Expo Marks-a-Lot and Quartet dry erase markers. Some colors are more prone to leave shadows.

You are responsible for cleaning the whiteboards after use.

 

Contact us

Questions about room reservations please email: room reservations administrator at rooms [at] math [dot] berkeley [dot] edu.