How do I purchase a tangible good (laptop, books, office supplies, etc.)?
To purchase a tangible good, such as a laptop, office supplies or books, please email email@example.com with 1) a description or link of the item you would like to purchase, 2) the business purpose for the purchase, and 3) a chartstring to pay for the purchase. Please be sure to cc the fund manager or RA on the email. Our front office administrator will help you with this transaction.
How do I pay for a service?
Paying for a service can be a slightly more complicated business transaction. Depending on the nature of the service and/or if a contract needs to be signed (Note: you do not have authority to sign a contract or enter an agreement on behalf of the University or Department. ALWAYS consult with the department if you are presented with a contract), we may need to set up an independent contractor agreement. Please email our front office administrator at firstname.lastname@example.org to further discuss this matter. Be prepared to provide a chartstring and the business purpose for the service. Please cc your fund manager or RA on the email.
How do I request an honorarium for a guest speaker?
To request an honorarium, complete at least the "required" fields on this form and sign where it says "certification". The required fields are outlined in red. Then, email the form, along with a copy of flyer/lecture announcement or invitation letter, to email@example.com. You will also need to provide the name of the guest, their email address and the chartstring to pay for the honorarium. Please cc your fund manager or RA on the email.
Note: Honoraria cannot be given to UC employees, including faculty members and other academic appointments at other UC campuses. Please contact firstname.lastname@example.org with any questions.
How do I request catering for an event?
To request catering, complete at least the "required" fields on this form. The required fields are outlined in red. Sign where it says "host". Then, download a pdf of the signed form and email it , along with a list of the anticipated attendees or a copy of flyer/lecture announcement or invitation letter, to email@example.com. The form required you to provide the chartstring to pay for the catering. You can get this chartstring from your RA or fund manager. If you are a student, please ask the faculty member hosting the meal. If the meal sponsored by the department, please email firstname.lastname@example.org for the chartstring. Please cc your fund manager or RA on the email you send to email@example.com.
How do I purchase something that is not covered by the above questions?
Please email the finance manager at firstname.lastname@example.org to discuss the matter.