Submitting your thesis electronically

Submitting Your Thesis Electronically

The Graduate Division requires two copies of your thesis: one copy on archival paper for the library, and one copy on normal paper to be submitted to ProQuest.

Instead of submitting the ProQuest copy on paper, it is possible to submit it electronically. It is recommended that you do so, because copies submitted on paper are converted to pdf format by scanning, resulting in an inferior copy. Also, you save paper.

The Graduate Division provides instructions for electronic submission of the ProQuest copy of your dissertation. This web page provides a variant set of instructions, based on pdflatex.

New for Fall 2009

The Graduate Division recently changed its requirements for electronic submission of theses. As of Fall 2009, doctoral dissertations must be submitted electronically; for masters' theses this is apparently not permitted for Fall 2009. For detailed instructions, see the Instructions for Preparing and Filing Your Thesis or Dissertation. This section gives instructions specific to LaTeX.

For doctoral dissertations submitted electronically, the formatting requirements have changed. To accommodate these changes, follow these steps:

• use \documentclass{ucthesisnew} instead of \documentclass{ucthesis}
• do not use the \abstractsignature macro in your abstract
• the \prevdegrees macro will be ignored (if used)
• use the \approvalpage macro only when you need to print the approval page, not in the final submission. You can print just the current page from xdvi, evince, or Adobe Reader (acroread).
• don't use the twoside option for final submission (page numbers are not allowed in the upper left-hand corner).
• the Dissertation Release Form is up to you
• the new document class is installed on the thin client server, but to use it you need to type the following command, just once, in each terminal window in which you plan to use TeX:

set path = (/local/depot/texlive-2007/bin $path)

These instructions may (and probably will) change for Spring 2010.

Send any questions or comments to Paul Vojta.

Creating the PDF file

• Instead of typing latex to create a dvi file, type pdflatex instead. If you have just run latex several times to create a dvi file, then you need to type pdflatex only once; otherwise you should run pdflatex and bibtex in the same sequence as you would run latex and bibtex, respectively, to create a dvi file.
• Check the thesis by running acroread, evince, or gv on the resulting pdf file.

Sending the PDF file

To begin the process of submitting your thesis electronically, create a pdf version of your thesis using pdflatex and submit it at http://www.etdadmin.com . Further steps are described in Instructions for Preparing and Filing Your Thesis or Dissertation.