How to use the large Canon photocopier in room 958 as a scanner.

Summary of main steps: (1) Log in, insert pages.   (2) Choose "Send".   (3a-3c) Use "Address Book" button if sending to or adding to addresses therein, "E-mail" button if sending to other address  (details complicated; see below).   (5) Press "Start".  


Step-numbers below are sequential; letters after steps (3) and (6) describe alternatives. 

Note that because the photocopier does not have a secure password system, we may not, under campus security policy, use it to e-mail a scanned file directly to an address outside the system.  However, we may send files from the scanner to our accounts, then e-mail them to other addresses.

(1)  As when photocopying, log in, and (at any stage before (5) below) insert pages to be scanned. 

(2)  Touch "Send", the 3rd button at top of the screen.  You will get a box asking you to "Specify the destination". 

(3a)  If the address you want is registered on the machine, touch the "Address Book" button.  The Address Book is alphabetized by first letter in the entry (e.g., "Leonhard Euler" would appear under "L").  Touch the appropriate 3-letter button, then the appropriate letter among the three buttons that appear at the bottom of the screen.  If the address you want is not in the first screenfull, you can move to it using the "Down" and "Up" buttons on the right.  Locate the address you want, touch it so that it is highlighted, then touch the button "OK" at the lower right.  You will be returned to the screen you got in step (2), but with "Specify the destination" replaced by the destination you have chosen. 

(3b)  If you want to send to an address that is not in the Address Book (but is in the domain), touch the "E-mail" button instead.  You will get a screen with a field for the address; touch the "button" to the left of that field and you will get a keyboard screen; type the address, then press the "OK" button.  You will be returned to the screen you got in step (2), but with "Specify the destination" replaced by the address you have typed. 

Notes on the keyboard screen:  "@" is at the lower right, where one would expect the right shift key to be.  The address you type in is shown in the panel at the top of the screen. Above the keyboard are "<" and ">", allowing you to move the cursor to insert characters, and "Backspace", allowing you to delete characters.  You can also click on the field "Alphanumeric" at the upper right and change it temporarily to "Symbol" if you need  [,  ],  ^,  etc..  Hint for faster 1-finger typing:  While typing each character, think of where the next one will be found. 

(3c)  If you want to add an address (which, as noted above, should be at to the Address Book, touch the Address Book button, ignore the window of addresses, and press the "Register" button to the right of that window (below the "Up" and "Down" buttons).  You will get a screen with buttons "Register address" and "Register one-touch button"; press the former.  You will be back in the Address Book screen, but with a new button at lower left, "Register new address"; press that.  You will then get a screenful of choices, of which you want to choose "E-mail", bringing you to a screen with fields "Name" and "E-mail".  Touch the "Name" field, and you will get a keyboard.  Type in name (see Notes on the keyboard screen above), and press OK.  You will be returned to the "Name and E-mail" screen; now touch "E-mail", type in e-mail address and press "OK", and, once more back in the "Name and E-mail" screen, again press "OK".  You will be returned to the screen with the choices "E-mail" etc.; this time just hit the "Done" button, bringing you back to the Address Book.  You can now continue as from the second sentence of (3a) above. 

(4)  Once back in the screen that you got at step (2), but with your destination specified, you can, if desired, press the "Send Settings" button at the lower right corner of the screen to enter Subject etc..  (The default Subject, "Attached Image", is usually good enough.) 

(5)  Now, as when photocopying, press the green "Start" button. 

(6a)  If your document consists of a stack of pages in the feeder, it will feed through and be scanned. 

(6b)  If, instead, you have placed a page on the glass platen, the page will be scanned, the heading on the screen will change from "Scanning" to "Ready to scan", and you can put in a new page.  Press "Done" when your last page has been scanned. 

(7)  The screen will display a box showing the progress of the transmission.  After several seconds, this will disappear and the screen will again show "Specify the destination".  This doesn't mean your destination wasn't accepted; just that you can specify a new one if you want to start another job. 

(8)  Before logging out, it is good to touch the button "Copy", the first at the top of the screen, so that the next user is not confronted with the "Send" setup.  Log out by pressing "ID", as when finishing a photocopy job. 

(9)  E-mail, containing the scanned document as a PDF attachment, usually arrives very quickly (less time than it takes to get back to one's office). 

This page can be found online at .  If you have any corrections or suggested clarifications, let me know.

--- George Bergman, , Sept. 27, 2006