Appendices

Table of Contents

Building Information

Emergency Procedures

Emergency Preparedness

BUILDING EMERGENCY PLAN

APPENDICES

Appendix A

Appendix B

Appendix C

Appendix D

Appendix E

APPENDIX A: ACRONYMS AND TERMS

Acronym	Meaning
BC	Building Coordinator
DSC	Department Safety Coordinator
EAA	Emergency/Evacuation Assembly Area
EMA	Emergency Management Area
EH&S	Environment, Health & Safety
OEP	Office of Emergency Preparedness
PP-CS	Physical Plan-Campus Services

Term	Definition
Building Coordinator	A University employee who has a defined role in campus emergency/disaster preparedness: he or she prepares building response plans and coordinates education and planning in this area for all building occupants. In addition, he or she serves as the communication liaison between campus service agencies and building occupants for specific circumstances enumerated in the Building Coordinator position description.
Building Emergency Plan	A document which consists of emergency procedures, activities for preparing for emergencies, and roles and responsibilities of building occupants.
Building Emergency Staff	The occupants of the building (in both volunteer and appointed positions) who work on building safety issues, such as members of the Building Safety Committee, Role Takers, Floor Monitors and the Building Coordinator.
Building Safety Committee	A group composed of members of each department in the building, generally chaired by the Building Coordinator, charged with building emergency preparedness or overseeing building safety concerns.
Campus Emergency Operations Center	The headquarters for emergency responders and designated representatives of campus essential services, where resources are allocated during a disaster. The EOC is located in Sproul Hall; alternate site is Tang Center.
Department Safety Coordinator	A University employee who assists department management in coordinating, implementing and documenting the department’s safety program. This includes updating the Injury and Illness Prevention Program as needed, ensuring that the Department Safety Committee meets at least quarterly, conducting periodic workplace inspections, acting as chemical inventory contact to EH&S, and ensuring department employees have and are trained on their Building Emergency Plan(s).
Department Safety Committee	A group composed of department representatives from each major unit of the department. If a department occupies different buildings, ideally, representatives from each building serve on the committee. Primary functions include: • Serve as a forum for department employees to report and discuss unsafe working conditions. • Identify employee needs for safety training and schedule training sessions accordingly. • Assist department management in prioritizing actions to address safety concerns. • Disseminate information about requirements concerning workplace health, safety, and environmental protection. • Ensure the department's written Injury & Illness Prevention Program (IIPP) is kept current and that all employees receive documented training on its contents.
EAA (Emergency Assembly Area)	A pre-designated safe location near a building where building occupants assemble and report to the Roll Taker(s) after evacuating their building.
EMA (Emergency Management Area)	EMAs are part of the overall campus emergency preparedness program for use in major disasters. If a building is evacuated, occupants should go to their EAA. In a disaster they may then be directed to the EMA assembly area. For emergency planning purposes, the campus has been divided into 18 regions. Each region is numbered and termed an "Emergency Management Area." (See the map on the inside back cover of the campus telephone book.) An EMA can be a section of campus, an off campus area, or a satellite area. Each EMA has a designated location (signified by red dots on this campus map) that will be the focus of activity (e.g., evacuation assembly area, dissemination of information, administration of first aid, etc.) in a major disaster. The EMA Coordinator (located at the site) will gather status reports from each BC and relay the information to the campus Emergency Operations Center.
Emergency Responder(s)	Person(s) who provide assistance in an emergency (or potential emergency) situation in a building. They are not building occupants and may be from the University Police, local fire departments, EH&S, PP-CS, etc. In critical situations they may take charge of the building and have full authority over activities in and around the building.
Floor Monitor	A building occupant assigned to assist with a building evacuation during an emergency by alerting other occupants on their way out of the building.
IIPP (Injury and Illness Prevention Program)	This is a department's written program for identifying and addressing workplace hazards. A main component is an active department safety committee.
Roll Taker	A building occupant assigned to take roll at the emergency assembly area (EAA) after a building evacuation.

APPENDIX B: RESOURCE LIST

A number of University programs and service organizations are available to help maintain and promote a safe and healthful work environment for the campus community. A list of telephone numbers and web sites is provided below; please use the Campus Telephone Directory for up-to-date telephone numbers.

University of California, Berkeley 642-6000
Main Campus Information Line/Web Site
http://www.berkeley.edu

The Chancellor’s Immediate Office 642-2331
Information on campus policies
http://www.chance.berkeley.edu/cio/

Office of Emergency Preparedness 642-9036
Information on disaster preparedness
http://public-safety.berkeley.edu:4254/oepweb

Office of Environment, Health & Safety 642-3073
Information on various safety topics, including hazard evaluations and employee training
http://www.ehs.berkeley.edu

Physical Plant - Campus Services (PP-CS) 642-1032
Installation and repair of facility safety equipment
PP-CS Customer Service Representative 642-1909

University Police 642-6760
Information on personal safety in the workplace
http://public-safety.berkeley.edu:4254/police

University Health Services 642-2000
Assistance on various topics, including psychological counseling, medical evaluations and treatment, ergonomic issues, work site wellness, and Workers’ Compensation programs
http://www.uhs.berkeley.edu

UC Berkeley Emergency Information Call-in Number: 1-800-705-9998

UC Berkeley Emergency Information Website: http://emergency.berkeley.edu

APPENDIX C: UC BERKELEY EVACUATION POLICY FOR PEOPLE WITH DISABILITIES

The following guidelines have been adopted by the Berkeley campus to assist in planning for the evacuation of people with physical disabilities.

IN ALL EMERGENCIES, AFTER AN EVACUATION HAS BEEN ORDERED:

Evacuate people with disabilities if possible.
DO NOT use elevators, unless authorized to do so by police or fire personnel. Elevators could fail during a fire or a major earthquake.
If the situation is life threatening, call 911 from a campus telephone or 911 from a pay telephone.
Check on people with special needs during an evacuation. A "buddy system," where people with disabilities arrange for volunteers (co-workers/ neighbors) to alert them and assist them in an emergency, is a good method.
Attempt a rescue evacuation ONLY if you have had rescue training or the person is in immediate danger and cannot wait for professional assistance.
Always ASK someone with a disability how you can help BEFORE attempting any rescue technique or giving assistance. Ask how he or she can best be assisted or moved, and whether there are any special considerations or items that need to come with the person.

RESPONSES TO EMERGENCIES:

BLINDNESS OR VISUAL IMPAIRMENT
Bomb Threat, Earthquake, Fire, Hazardous Materials Releases, and Power Outages:

Give verbal instructions to advise about the safest route or direction using compass directions, estimated distances, and directional terms.
DO NOT grasp a visually impaired person's arm. Ask if he or she would like to hold onto your arm as you exit, especially if there is debris or a crowd.
Give other verbal instructions or information (i.e. elevators cannot be used).

DEAFNESS OR HEARING LOSS
Bomb Threat, Earthquake, Fire, Hazardous Materials Releases, and Power Outages:

Get the attention of a person with a hearing disability by touch and eye contact. Clearly state the problem. Gestures and pointing are helpful, but be prepared to write a brief statement if the person does not seem to understand.
Offer visual instructions to advise of safest route or direction by pointing toward exits or evacuation maps.

MOBILITY IMPAIRMENT
Bomb Threat, Earthquake, Fire, and Hazardous Materials Releases:

It may be necessary to help clear the exit route of debris (if possible) so that the person with a disability can move out or to a safer area.
If people with mobility impairments cannot exit, they should move to a safer area, e.g.,
— most enclosed stairwells
— an office with the door shut which is a good distance from the hazard (and away from falling debris in the case of earthquakes)
If you do not know the safer areas in your building, call the campus Fire Marshal's office at 642-4409 for a building survey.
Notify police or fire personnel immediately about any people remaining in the building and their locations.
Police or fire personnel will decide whether people are safe where they are, and will evacuate them as necessary. The Fire Department may determine that it is safe to override the rule against using elevators.
If people are in immediate danger and cannot be moved to a safer area to wait for assistance, it may be necessary to evacuate them using an evacuation chair or a carry technique.

Power Outages:

If an outage occurs during the day and people with disabilities choose to wait in the building for electricity to be restored, they can move near a window where there is natural light and access to a working telephone. During regular building hours, Building Coordinators should be notified so they can advise emergency personnel.
If people would like to leave and an evacuation has been ordered, or if the outage occurs at night, call University Police at 642-6760 from a campus telephone to request evacuation assistance from the Fire Department.
Some multi-button campus telephones may not operate in a power outage, but single-line telephones and pay telephones are likely to be operating. As soon as information is available, the campus emergency information line (642-4335) will have a recorded message stating when power is likely to be restored.

EMERGENCY EVACUATION OF PEOPLE WITH DISABILITIES:

Evacuating a disabled or injured person yourself is the last resort. Consider your options and the risks of injuring yourself and others in an evacuation attempt. Do not make an emergency situation worse. Evacuation is difficult and uncomfortable for both the rescuers and the people being assisted. Some people have conditions that can be aggravated or triggered if they are moved incorrectly. Remember that environmental conditions (smoke, debris, loss of electricity) will complicate evacuation efforts.

The following guidelines are general and may not apply in every circumstance.

Occupants should be invited to volunteer ahead of time to assist disabled people in an emergency. If a volunteer is not available, designate someone to assist who is willing to accept the responsibility.

Volunteers should obtain evacuation training for certain types of lifting techniques through the Disabled Students' Program (D.S.P.).

Two or more trained volunteers, if available, should conduct the evacuation.

DO NOT evacuate disabled people in their wheelchairs. This is standard practice to ensure the safety of disabled people and volunteers. Wheelchairs will be evacuated later if possible.

Always ASK disabled people how you can help BEFORE attempting any rescue technique or giving assistance. Ask how they can best be assisted or moved, and if there are any special considerations or items that need to come with them.

Before attempting an evacuation, volunteers and the people being assisted should discuss how any lifting will be done and where they are going.

Proper lifting techniques (e.g. bending the knees, keeping the back straight, holding the person close before lifting, and using leg muscles to lift) should be used to avoid injury to rescuers' backs. Ask permission of the evacuee if an evacuation chair or similar device is being considered as an aid in an evacuation. When using such devices, make sure the person is secured properly. Be careful on stairs and rest at landings if necessary.

Certain lifts may need to be modified depending on the person's disabilities.

Summary

Prepare occupants in your building ahead of time for emergency evacuations. Know your building occupants. Train staff, faculty, and students to be aware of the needs of people with disabilities and to know how to offer assistance. Hold evacuation drills in which occupants participate, and evaluate drills to identify areas that need improvement. Plans must cover regular working hours, after hours, and weekends. Everyone needs to take responsibility for preparing for emergencies. People with disabilities should consider what they would do and whether they need to take additional steps to prepare. "Emergency Guidelines for People with Disabilities" is available from your Building Coordinator or Department Safety Coordinator.

If you have questions about this campus policy or need additional information, contact one of the organizations below:

Evacuation policies: Office of Emergency Preparedness, 642-9036
Student disability issues: Disabled Students' Program, 642-0518 (voice), 642 6376 (TTY/TDD)
Fire regulations, safe areas: Campus Fire Marshal, EH&S, 642-4409

Prepared by the Office of Emergency Preparedness, UC Berkeley
November 1993

APPENDIX D: EMERGENCY PREPAREDNESS GUIDELINES FOR PEOPLE WITH DISABILITIES

Follow the guidelines on the "Emergency Info" poster or in the Evacuation Policy for People with Disabilities. In particular:

Make your environment earthquake and fire safe (do not place heavy objects above where you sit or sleep, bolt bookcases to the wall, make sure your exit route is clear). Keep sufficient emergency supplies to last three days (include food, water, prescription medicines and any other supplies you might need).Become familiar with alternate evacuation routes in buildings you use frequently.
Learn what may constitute a safe area in buildings you use frequently.

If the "Emergency Info" poster guidelines do not apply to you, develop other strategies for your protection. For example, if you use a wheelchair or cannot duck and cover under a table:

Protect your head as much as possible.
Move away from windows, filing cabinets, bookcases, light fixtures, and heavy objects that could shatter, fall or tip over.
Engage the electronic brake or wheel locks on your wheelchair.

Consider various disaster scenarios and decide ahead of time what you would do in different emergencies. For example, people with power wheelchairs should consider the following:

In evacuations, it is standard practice to evacuate disabled people without their wheelchairs. Where should you be located while waiting for your wheelchair?
Are there certain medications or support systems that you need?
Do you have access to another wheelchair if your cannot be evacuated?

Know your limitations and be aware of your needs in different emergencies.

If you need assistance, ask for it. People may not be aware of your circumstances or know how they can help.

Consider how people will give you emergency information and how you will communicate your needs if you have impaired speaking, hearing, or sight.

Consider arranging a buddy system with friends or colleagues so that someone will check with you, alert you as necessary, and see whether you need any assistance.

If you need to be evacuated, help yourself and rescuers by providing others with information about your needs and the best ways to assist you.

Developed by the Disabled Students' Program and OEP
Effective November 1993

APPENDIX E: CAMPUS ALERTING AND WARNING SYSTEM

The Alerting and Warning System (AWS) is a network of sirens and communication links that warn and inform the campus community of what to do in an emergency or disaster. This includes dangers resulting from natural or technical hazards such as chemical spills, flooding, fires, storms, power outages, transportation incidents, and other public safety incidents.

The campus has four hazard warning sirens strategically located to cover the main campus and adjacent campus facilities.The University of California Police Department activates these sirens. Depending on the incident, sirens and/or public address announcements may be transmitted over this system.

What do you do when you hear a warning siren?

SHELTER: Go inside your office or residence, a nearby building, or your car and shelter inside to avoid exposure. If driving a car, safely pull over to the side of the road, turn off the engine and stay tuned.

SHUT: Shut all doors and windows. Building managers should turn off ventilation systems, if feasible.

LISTEN: Access one the following sites to obtain campus emergency information, such as disaster type, evacuation routes, shelter and aid locations, special instructions, etc.

Emergency Information Line: 1-800-705-9998. This out-of-area number allows recorded messages to be accessed by any standard, cell or pay phone, free of toll charges.Information about the emergency is recorded as an outgoing message, and is updated as the situation evolves.

Web site: http://emergency.berkeley.edu.This off-site alternate emergency Web presence is reachable anytime, from anywhere. Like the 800 service, local area power failures or other crisis conditions will not affect the operation of this web site.

Radio station: KALX 90.7 FM. The campus radio station, broadcasting at 500 watts, will be utilized to disseminate emergency information during critical incidents and disasters. KALX normally broadcasts 24 hours every day with live programming. KCBS (740 AM), KGO (810 AM), and KNBR (680 AM) also carry Bay Area emergency information.

DO NOT CALL 911 IF YOU HEAR A WARNING SIREN, ONLY CALL 911 IF YOU HAVE A LIFE-THREATENING EMERGENCY.

Since disasters are unpredictable, one must be prepared for an emergency whether at home, at work, at school, or in the car. Think about places where you spend your time and how you can best prepared for an emergency at any given location and time. It is wise to keep a battery operated AM/FM radio and extra sets of batteries at home, work, and in your car.